It is crucial to think about what you want to achieve with time tracking at first. Once you've done that, you can use prima:Time to either:

  • bill your clients and evaluate the profitability of your projects

  • keep track of how much time do your employees spend on projects and activities, thus measuring their productivity.

We will call these two structures as Track & Bill and Track & Check.

The Track & Bill structure

As it is clear from the name, this structure is best used to track time, bill it out and evaluate the profitability of your projects.

To set up this structure, do the following:

  1. Create a client

  2. Create a project and assign the corresponding client to it

  3. Invite your team members to primaTime

  4. Set hourly rates for the project

  5. Track time

  6. Evaluate the profitability of your projects in the Reports

  7. Bill out the tracked time to the customer

Note: this is the simplest version of the Track & Bill structure. You also create tasks and activities to further specify the activities worked on.

The Track & Check structure

This structure works the best for businesses, which want to keep track of how much time do their employees spend on projects and activities, thus measuring their productivity.

Productivity can be measured in terms of number of finished tasks over time. Reducing the required time to finish tasks leaves you with extra available time, which can be then invested into other activities. Completing more work in less time increases sales, thus increasing the productivity of your business.

To set up this structure, do the following:

  1. Hide the Client field in the Time Tracking settings

  2. Create projects

  3. Create Tasks & Activities

  4. Invite team members to primaTime

  5. Track time

  6. Analyze the tracked time in Reports

  7. Change the discovered unproductivity → Become more productive

In case you need help or would like to share your ideas with us, please contact the prima:Time Support team by clicking on the black bubble in the bottom right corner of this page 🙌.

Did this answer your question?